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Board Meeting Minutes June 2005

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Friends of CRTS Board Meeting Minutes
June 15, 2005
 
Board Members Present: Dr. Andrew Silman, Rev. Toon Yeo, Mrs. Robert (Linda) Wohleber
Board Members not present: Mr. Mark Thompson, Mr. Robert Simonelli, Rev. Paul Taylor
Others Present: Dr. Andrew McCafferty, Mrs. Glenn (Julie) McDougall, Rev. Ron Blossom, Dr. Tim Yates
 
The meeting was called to order and opened with a devotional and prayer by Dr. Silman.
 
Old Business
 
Minutes from the 2004 Board meeting were read, and corrected as follows:
“M/S/A to annually fund $12,000 to Taipei family Consulting Center, if acceptable to China Reformed          Theological Seminary. ”
Should read:
“M/S/A to annually fund $12, 000 to CRC, if acceptable to China Reformed Theological Seminary.”
                          
The minutes were approved as corrected.
 
Reports
1. Dr. McCafferty gave the Executive Director report.
 
2. Dr. McCafferty gave the Treasurer’s report. 
Dr. Silman asked if Dr. McCafferty had concerns about fund raising, and suggested that better communication between the missionaries and contributors would be helpful. Dr. Yates was asked to provide a regular communiqué on behalf of Friends of CRTS to our contributors. Dr. Yates and McCafferty will discuss the matter.
 
3. Missionary Reports
Dr. Yates, in his Missionary report, reported the following:
-    The counseling program has solidified and has had an increase in enrollment.
-    Two daylong seminars were conducted last year, one on disabilities, and one on single parenting.
-    He has put together a counseling internship program..
-    He is preaching every week at Friendship Church, but hopes to reduce his hours next year to 25 hours per week.
-    Next year’s goals involve: working at the seminary and writing.
Dr. McCafferty included his Missionary report in our handouts.
 
The above-mentioned reports were approved as delivered.
 
Motions
4. Election of Board members
Board members’ three year terms have ended. All six board members were re-elected to another three year term. (ending in June 2008). Mrs. McDougall was also elected to the Board. Dr. Silman and Mr. Thompson encouraged the Board to recruit new Board members over the next year. There was a discussion of possible members, including some younger pastors.
 
Dr. Silman was re-elected as the Chair, Rev Toon was elected Vice Chair, Mrs. Wohleber was elected as Secretary, and Mrs. McDougall was elected Treasurer. 
       
5. Change of the donation address.
It was agreed to change the donation address to a P.O. Box at the Allison Park PA, 15101 post office if possible, with mail being forward to our treasurer. This is to prevent changing the address when the treasurer changes. The post office will forward donations to our treasurer on a weekly basis. 
The corporate address will remain at 2419 Trotter Drive, Allison Park, PA 15101.
 
6.   New Bank account and Scottrade change
It was agreed to open a new bank account near Mrs. McDougall’s home, and to close the old bank account. Julie presented the details and obtained signatures for new account. This account will be able to receive direct payments from contributors. It was agreed NOT to open a paypal.com business account.
 
The new account will be opened at the Bank of America, 101 Windrush Lane, Bluffton, SC. 29910.   The signatures on the account will be Dr. Andy Silman, Rev. Toon Yeo, Mrs. Robert (Linda) Wohleber, and Mrs. Glenn (Julie) McDougall. 
 
We will also change the signatures on our Scottrade account. The new signatures will be Dr. Andy Silman, Rev. Toon Yeo, Mrs.Robert (Linda) Wohleber, and Mrs. Glenn (Julie) McDougall.
 
7. Accountable Reimbursement Policy
The Board passed our Accountable Reimbursement Policy (see attachment) in November 2004 by a special vote of the Board. It was passed again at this meeting, in order to have this noted in the minutes.
 
8. Missionary Support policy.
The 2004 Board meeting requested Dr. McCafferty to determine if Friends of CRTS missionary support is comparable to MTW’s. He presented a thorough comparison, with recommendations to approve the following regarding our Mission salary:
a. We will include spouse’s income, but a missionary may apply to the Board to be treated as single for the sake of his work as a teacher at CRTS.
b. We will continue to count only 70% of non-CRTS field income.
c. For those not on Social Security, we should include both the 8% regular retirement and the and the employer part of Social Security, resulting in a 15% retirement.
d. We will change children’s benefits as follows: Change our $6000 college benefit to $5000; Change the mix of salary + travel from $1000 salary and $500 travel to $750 for salary and $750 for travel.
 
9. Disability insurance
Dr. McCafferty reported that Friends of CRTS is in need of a disability insurance program. Dr. Yates agreed to look into this and try to find something. It was noted that we must do this ASAP, since we are not in accordance with our policies.
 
10. Special Donation to CRTS
Dr. McCafferty reported that Dr. Bruce Bickel raised $6,500 for the library at CRTS, and Andy would like to contribute $4000 of his excess funds to remodel his office and purchase an electronic blackboard as well. These contributions to CRTS were approved by the Board.
 
11. Final IRS approval
Dr. McCafferty reported that we will need to apply for IRS final approval early next year (2006.) It was decided to hire Robert Jackson, the attorney who worked on the initial approval. His original work for us cost $700, so the final work should be comparable.
 
12. Missionary support requests for 2006
The requested levels of support by Dr. Yates’ and Dr. McCafferty’s for 2006 were discussed and approved (see attachment).
 
13. 2006 Budget
The 2006 Budget was presented and approved (see attachments).
 
New Business
 
1. The Board discussed the possibility of a future Chinese Reformed Theological Seminary in the US either in Philadelphia or in California, and what FCRTS involvement might look like.   Rev. Blossom suggested that Friends of CRTS focus on what we are doing in Taipei pretty exclusively in order to do it well. He encouraged FCRTS to be a resource and an encouragement to any works in the US, but on an advisory basis only.   No motion was made.
 
2. Discussion of the need for communication between all the reformed groups which are working in China: PCA, MTW, China Partners and others. Dr. Yates reported that there has been some team networking going on – all PCA people who are involved in China ministry are meeting three times a year to communicate with each other about their respective ministries and networking wherever it is feasible. No motion was made.
 
As there was no other new business, Pastor Silman closed the meeting in prayer
 
Respectfully submitted,
 
Mrs. Robert Wohleber, June 2005